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Privacy Policy

Personal Information Protection Policy (Privacy Statement)

The Company provides various services to our customers such as system integration services and cutting-edge information technology. In the course of providing services to our customers, various information will be collected from the customers and handled by the Company. Among the information collected, personal information is of extreme importance.
Under this understanding, the Company has set forth the following personal information protection policies to properly protect personal information and continue to provide services that satisfy our customers.

  1. Set a clear purpose for the collection of personal information, and collect such information only to the extent necessary to achieve the purpose.
  2. Personal information shall be used and provided within the scope of the purpose of collection that the concerned party consents to.
  3. Reasonable safety measures shall be implemented for the risks related to the personal information (such as unauthorized access to the personal information and the loss, destruction, alteration, or leakage of personal information).
  4. Laws and regulations, and other rules regarding personal information shall be complied with.
  5. The management system and efforts to protect personal information shall be improved on an ongoing basis.
  6. A consultation desk for personal information shall be established, and complaints and consultations regarding personal information shall be appropriately handled in good faith.

Established on March 15, 2000
Revised on June 19, 2015

HIMACS, Ltd.
President/COO Tsuyoshi Nakajima

About the Purpose of Use and the Provision of Personal Information to Third Parties

In the conductance of our business activities, the Company uses personal information for the following purposes.

Personal Information of Customers

Purpose of use:
Negotiations, contact, consultations, study, order receipt/placement, settlement, and handling in regards to the transaction
Provision/receipt of goods and services based on the transactions

Such information shall not be provided to third parties.

Personal Information of Applicants for Employment

Purpose of use:
Examinations and decisions in regards to employment
Provision of information such as the Company information and employment information as well as various communications such as notices of acceptance/rejection

Such information shall not be provided to third parties.

Personal Information on Members of Partner Companies

Purpose of use:
Order receipts and effective placement of personnel
Provision to third parties:
Provision of technical personnel information is provided to customers

Personal Information on Officers, Employees, Employees’ Family Members, and Retired Personnel

Purpose of use:
Business communication/information exchange, attendance management, payment of salary, effective placement of personnel, evaluation, skills development, welfare programs, labor management, such as safety and health, etc. as well as the performance of obligations stipulated in other labor relations act, laws concerning tax, social insurance, etc., receipt/performance/management of various procedures stipulated in company regulations, communications/sending distribution materials concerning social gatherings, sending distribution materials such as in-house newsletters, communications in case of emergencies, and order receipts
Provision to third parties:
Communication with and provision of information to benefit associations, health insurance associations, employee pension funds, employee shareholding associations, subsidiaries, and affiliated companies; notifications and reports to governmental agencies and organizations to which the Company belongs; and the provision of technical personnel information to customers

Provision to third parties may be terminated upon request by the person concerned.
Please refer to the "Complaint and Consultation Desk for Personal Information" for details.

Complaint and Consultation Desk for Personal Information

Regarding the procedures for complaints/consultations; notifications, disclosures, revisions, additions and deletions of the purpose of use; and the suspension of use, etc. (hereinafter referred to as “Disclosures, etc.”) of the personal information the Company possesses, please contact our consultation desk.

The Company’s Personal Information Consultation Desk

For inquiries regarding personal information, please fill in your name, address, phone number and the contents of the inquiry, and contact the following desk.

E-mail to: Personal Information Consultation Desk
The address and phone number:

Address: HIMACS, Ltd. Personal Information Consultation Desk
Nippon Life Insurance Company Yokohama Honcho Building 7th floor
2-22, Honcho, Naka-ku, Yokohama-shi, Kanagawa-ken 231-0005
Phone: +81-45-212-4385
(Business hours: 10:00 – 17:00; closed on weekends, national holidays, and Company holidays)

Please note that when it is necessary to verify the identity of the person concerned or of the delegate, the person in charge at the desk will follow confirmation procedures separately.

Procedures for Requesting Disclosures, etc.

When requesting a Disclosure, etc., please download, print, fill out, and send the Company’s prescribed form (Request for Notification, Disclosure, etc. of the Purpose of Use of the Personal Information) to the Company. Please note that the Company may decide not to disclose information independently evaluated by the Company and added to the personal information obtained by the Company.

  1. Please prepare the following documents in the event that the person concerned will perform the procedures.
    Documents to be submitted for identification
    • (1)A photocopy of the certificate of residency of the person concerned
    • (2)A photocopy of either one of the following: driver’s license, health insurance card, or pension book of the person concerned
  2. Please prepare the following documents in the event that a delegate will perform the procedures.
    • (1)A photocopy of the certificate of residency of the person concerned
    • (2)A letter of proxy
    • (3)A photocopy of either one of the following: driver’s license, health insurance card, or pension book of the delegate
  3. A fee will be required on requests for a “notification of the purpose of use” or “disclosure of personal information.” Please contact the Company’s Personal Information Consultation Desk for details.
  4. Please send the above documents to the following address via recorded delivery mail.
    HIMACS, Ltd. Personal Information Consultation Desk
    Nippon Life Insurance Company Yokohama Honcho Building 7th floor
    2-22, Honcho, Naka-ku, Yokohama-shi, Kanagawa-ken 231-0005
  5. We will respond to your request via certified mail at a later date after performing the identification procedures.
  6. If you need any clarifications regarding our reply, please inquire at the following Company’s Personal Information Consultation Desk.
    Contact number of the Personal Information Consultation Desk: +81-45-212-4385
    (Business hours: 10:00 – 17:00; closed on weekends, national holidays, and Company holidays)
  7. The name of the authorized personal information protection organization and contact for complaints resolution
    The Company is a business entity subject to the following authorized personal information protection organization.
    Name of the organization: Japan Institute for Promotion of Digital Economy and Community
    Contact for complaints resolution: PrivacyMark Promotion Center
    Consultation desk for personal information protection complaints
    (within the Japan Institute for Promotion of Digital Economy and Community)